Donations

Gifts and Bequests

Books or money may be donated to the library as memorials or to honor a loved one. Recommendations for titles or subject matter are welcome. Cards of acknowledgement will be sent to the donor and to the family of the person for whom the memorial was given. The book will be marked with a memorial identification. (see re-printable form)

Gifts to Library Employees

Monetary gifts should be viewed as a goodwill gesture and, must be given to the public library and not to the person performing the service on behalf of the library (speaker at meeting, etc.). By giving the money to the library any conflicts of interest are avoided, and any attempt at cultivating favoritism on the part of any one employee can be avoided. Moreover, since many of our services are provided during regular work hours when an employee is receiving compensation for regular work duty, the acceptance of any monetary gift would be a violation of compensation already provided for in the salary schedule.

Some organizations and individuals may present a gift other than money to show appreciation for a service. These might consist of a gift of food or some other material gift and these too should be given to the library and not the individual.

Donation of Library Materials

The Athens Regional Library System accepts gifts of money, books, films, pamphlets, periodicals and the like with the understanding that the library may do with them as it sees fit. All materials given to the library become library property. Gifts of materials may be added to the library collection subject to the same principles and standards of selection as are applied to all materials added to the Library's collection. The library cannot guarantee that any gift will be part of the collection permanently.

The library will, of course, try to comply with the wishes of the donor of a gift, but it reserves the right as conditions change to assign any of its materials wherever the need is greatest. Because of limitations of space, budget, and staff, the library reserves the right to accept or discard, at its discretion, any unsolicited material sent to the Library or its branches.

All gifts of materials must be in usable physical condition. The library will not accept materials which are not outright gifts.

The appraisal of a gift to the library for income tax purposes is the responsibility of the donor since it is the donor who requires an appraisal, not the library. The library will give a receipt for any gift. (see re-printable form).

Guidelines for Handling Donated Materials

  1. All gifts of materials must be in usable physical condition.
  2. If donor is present or requests a receipt, the Donation of Library Materials form should be filled out by the donor, and will be signed by library staff. The appraisal of a gift to the library for income tax purposes is the responsibility of the donor.
  3. The library will not accept materials which are not outright gifts.
  4. Donated materials will be evaluated by professional staff within 10 days of receipt using the same selection criteria(listed in the Collection Development Policy) that are applied to materials acquired by purchase.
  5. Materials which are determined to be needed for the collection are forwarded to Technical Services for processing. The materials will be prepared for circulation as soon as possible.
  6. Donated items may be designated for any library collection in the region.
  7. Items not needed for the collection may be sold in the Library Store or in local Friends of the Library book sales.
  8. The library system reserves the right to accept, reject or discard, at its discretion, any materials sent or donated to the library or its branches.

4/16/98