Article H - Employee Benefits

Title: ARLS Personnel Policy: ARTICLE H.1. Employee Benefits Overview  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.1. Employee Benefits Overview

Athens Regional Library System provides a wide range of benefits to eligible employees, for which payroll deductions will be made. Eligibility for benefits depends on job classification and other factors. Some benefit programs require contributions from employees, and some are fully or partially funded by the library. Terms of written plan documents or insurance policies for specific benefits are the controlling documents concerning benefits described in this policy. Information about benefit options is available from the ARLS Human Resources Office.

Title: ARLS Personnel Policy: ARTICLE H.2. Group Health Benefits  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised: Date:

H.2. Group Health Benefits

The Georgia Department of Community Health (DCH) and its State Health Benefit Plan (SHBP) Division serve as the Plan Administrators of health insurance coverage for Athens Regional Library System employees. The library will offer group health benefits according to the current DCH and SHBP requirements and regulations. The library bears most of the cost of the premium for health insurance for individual coverage; family coverage is available for an additional charge. The employee authorizes the library to withhold from his or her salary the proper amount due for the coverage selected. The employee pays the premium set by the State Health Benefit Plan for the coverage chosen. Details relating to plan options, eligibility, premiums, benefits, or other aspects of the plan are determined and governed by SHBP. Information about group health insurance is available from the ARLS Human Resources Office.

Title: ARLS Personnel Policy: ARTICLE H.3. Retirement Benefits  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised: Date:

H.3. Retirement Programs

Employment with ARLS provides involuntary and voluntary opportunities for eligible employees to participate in retirement programs. Information about these plans is available from the library's Human Resources Office.

According to current Georgia law, certain ARLS employees are required to participate in and contribute to the Teachers Retirement System of Georgia (TRS), a defined benefit plan. ARLS also makes required contributions to TRS on behalf of enrolled employees. All details relating to plan participation, contribution levels, retirement eligibility, retirement options, or other aspects of the plan are determined and governed by TRS. Voluntary retirement accounts are available to eligible employees as determined by the Georgia Department of Administrative Services.

Title: ARLS Personnel Policy: ARTICLE H.4. Workers' Compensation Insurance  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.4. Workers' Compensation Insurance

Employees of the Athens Regional Library System are covered under the provisions of the Georgia Workers' Compensation Act, which governs all Workers' Compensation issues. Any employee who is injured on the job and whose injury results from reckless behavior, being under the influence of alcohol or illegal controlled substances, or deviation from the normal work assignments, may jeopardize coverage under Workers' Compensation and may receive no benefit. Any employee who does not report an injury, in the proper manner, while on the job, may jeopardize coverage under Workers' Compensation, may receive no benefit, and will be subject to disciplinary action as outlined in the Personnel Policy.

Employee rights and responsibilities related to Workers' Compensation are explained in legally posted notices in staff areas of each ARLS library.

Title: ARLS Personnel Policy: ARTICLE H.4.a. Job-related Accident or Injury  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.4.a. Job-related Accident or Injury

All workplace injuries and accidents must be reported immediately to the supervisor. This ensures prompt and appropriate medical treatment, allows for timely completion of reports as required by law, and enables eligible employees to qualify for coverage as quickly as possible. Except for emergencies (in which case the employee should seek immediate emergency treatment), if medical attention by a physician is needed, the employee must use one of the physicians specifically listed on the Workers' Compensation Notice posted by the library on staff bulletin boards in each library location. Failure to report an injury or to receive medical treatment from a physician on the posted panel may jeopardize payment of medical bills or other benefits under Workers' Compensation insurance.

Title: ARLS Personnel Policy: ARTICLE H.5. Social Security  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.5. Social Security

Most library employees participate in the federal Social Security program. The contribution under this program is shared by the individual and the library. The amount of the contribution and the benefits received are established by the United States Congress. 

As determined by Section 218 of the Social Security Act, state-certified licensed professional librarians employed by ARLS who are paid with state funds and who are enrolled in the Teacher Retirement System of Georgia are not eligible to participate in Social Security through the Library System. Staff not eligible for the Social Security program must read and sign a SSA-1945 form (or the currently applicable Social Security form).

Title: ARLS Personnel Policy: ARTICLE H.6. Medicare  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.6. Medicare

Athens Regional Library System complies with all current Medicare rules and regulations. Payroll deductions for Medicare are made in accordance with applicable law.

Title: ARLS Personnel Policy: ARTICLE H.7. Unemployment Insurance  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.7. Unemployment Insurance

Library employees are covered under the Georgia Employment Security Law commonly known as "Unemployment Compensation." This law provides unemployment insurance benefits as temporary income for workers who are unemployed through no fault of their own. Eligibility for benefits is determined through information requested by the Georgia Department of Labor. ARLS pays the entire cost of unemployment insurance benefits. Information about Unemployment is available from the ARLS Human Resources Office.

Title: ARLS Personnel Policy: ARTICLE H.8. Flexible Benefits  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.8. Flexible Benefits

The library participates in the Flexible Benefits program made available for state employees through the Georgia Department of Administrative Services (DOAS). Eligibility for enrollment in Flexible Benefits is determined by DOAS. Information on eligibility and options available through the state is available from the ARLS Human Resources Office. Employees who choose to participate must investigate options, make their own decisions, and file for benefits directly. All costs for flexible benefits are paid by the employee and are made through payroll deductions.

Title: ARLS Personnel Policy: ARTICLE H.9. ¬†Miscellaneous Employee Benefits  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.9. Miscellaneous Employee Benefits

Title: ARLS Personnel Policy: ARTICLE H.9.a. Staff Fine-free Circulations  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.9.a. Staff Fine-free Circulations

Library staff is not required to pay regular overdue fines on library materials. However, staff is responsible for the timely return of materials; fines will be charged on materials declared "long overdue" by the circulation database. Staff will be charged for damaged or lost materials. Non-circulating materials may not be taken out of the building. All items must be checked out whether they are taken home or are used in the building for an extended period of time. Items which have reserves placed on them by other patrons must be returned expeditiously.

If local policy conflicts with PINES policies concerning staff use, PINES policy takes precedence.

Title: ARLS Personnel Policy: ARTICLE H.9.b. Staff Fee Discounts  
Prepared by: Valerie Bell & Donna Brumby Date: July 19, 2017
Submitted to: ARLS Policy Committee Date: July 19, 2017
Approved by: ARLS Board of Trustees Date: October 19, 2017
Revised by: Date:

H.9.b. Staff Fee Discounts

Pay-per-use photocopiers are located in all ARLS libraries. Copies are available to staff at half the rate per copy charged to the public at each site.

Staff members may use the computer printers at half the rate per copy charged to the public.

Staff may use the libraries' fax machines free for local and toll-free calls. They are charged the same rate as the public for long distance calls.

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