Article L - Attendance and Leave

Hours of Work

The hours of operation for the library shall be established by the Director with approval of the Library Board.

The library may be open on nights and weekends. Library employees must be willing to work nights and weekends if directed to do so. Employees working the night shift report at 1 PM on the days they work until 9 PM. Employees scheduled to work the weekend must complete full Saturday and Sunday hours to be compensated two days, otherwise compensation is hour for hour.

The library’s work week is from Sunday through the following Saturday.

Other than janitorial services, no positions are authorized to begin work earlier than 8:30 PM without administrative approval.

Absenteeism

Absence is the failure to report for work and to remain at work as scheduled. It includes late arrivals and early departures as well as absence for an entire day. Regular attendance is essential for efficient operations.

An employee who fails to call in for three successive days to report an absence will be considered to have voluntarily terminated employment with the library.

Employees with above average absenteeism may be required to document the reasons, including providing a doctor’s certificate. Upon returning to work from an unexcused absence, the employee must report to his or her supervisor and disclose the reasons for the absence. If the supervisor accepts the reason as valid, no discipline will be imposed. If the reason is not acceptable, the employee may be disciplined in accordance with the schedule of disciplinary actions listed in this handbook.

Tardiness

Punctuality is expected of all library employees at all times. Employees not at appointed work stations on time without an excuse by their supervisor may be notified in writing that the tardy behavior must be modified. Staff who know in advance that they are going to be absent or unavoidably late should telephone their supervisor as soon as possible. Failure to request advance approval or to report absences as described above will result in the absence being recorded as unexcused. The employee may be disciplined in accordance with the schedule of disciplinary actions listed in this handbook if frequently tardy.

G.6. Absence and Tardiness

In order to successfully provide dependable library services, and to maintain reasonable workloads for all staff, ARLS depends on all employees being present and on time every work shift to perform their duties.

Employees who know in advance that they are going to be absent or tardy should contact their supervisor or the supervisor on duty according to established departmental procedures.

Frequent or excessive absence or tardiness will result in disciplinary action, up to, and including, termination of employment.

Employees who are absent, fail to report for work, and do not contact their supervisor for three consecutive days will be considered to have abandoned their duties and to have voluntarily terminated employment with the library at the end of the third day.

(1-19-20)

Holidays

The library observes nine official paid holidays each year. They are:

  • New Year’s Day
  • Martin Luther King, Jr. Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Christmas Holidays 24, 25 and 26 of December

Other holidays may be designated by the Library Board.

Except for the Christmas holidays, when a holiday falls on Saturday, the library will be closed on Friday and Saturday. When the holiday falls on Sunday, the library will be closed on Sunday and Monday. When any of the Christmas holidays fall on the weekend, the library will normally be closed on those three days, December 24, 25 and 26. Appropriate compensatory time will be provided administratively for regularly employed staff.

Employees must work their scheduled day both before and after a holiday or be on authorized leave in order to be paid for the holiday, or the employee must submit a physician’s certificate of illness for payment of sick leave

Members of religious groups which have special observances on days other than legal holidays may attend services on their Personal Leave Day or use annual leave.

If a 6 PM closing is authorized, all employees will schedule an 8 hour day.

H.5. Holidays

The library observes nine official paid holidays each year. They are:

  • New Year's Day
  • Martin Luther King, Jr. Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Christmas Holidays (24, 25 and 26 of December)

Other holidays may be designated by the Library Board.

Traditionally, all ARLS libraries are closed on Easter Sunday, but that is a System-wide closure, not a paid holiday.

Full-time salaried employees receive 8 hours of pay for each holiday. Part-time salaried employees receive holiday pay on a pro-rated basis, based on the number of hours they are regularly scheduled (i.e., 30-hour employees receive 6 hours, 25-hour employee receive 5 hours, 20-hour employees receive 4 hours for each holiday).

Except for the Christmas holidays, whenever a holiday falls on Saturday, the library will be closed on Friday and Saturday. When the holiday falls on Sunday, the library will be closed on Sunday and Monday.

When any of the Christmas holidays fall on the weekend, the library will normally be closed on those three days, December 24, 25 and 26. When a holiday falls on a Saturday or Sunday when salaried employees are not usually scheduled to work, they will receive a day off during the same pay period to be counted as the holiday.

Salaried employees must work their scheduled day both before and after a holiday or be on pre-authorized leave in order to be paid for the holiday, or the employee must submit a physician's certificate of illness for payment of sick leave.

Salaried employees who are members of religious groups which have special observances on days other than legal holidays may use personal or annual leave for observances. Hourly part-time employees may request scheduling accommodations from their supervisors in advance. Every effort will be made by the supervisor to accommodate these requests.

If a mandatory 6:00 pm closing is authorized prior to a holiday, all employees are expected to flex their schedules to accommodate their normal hourly shifts. Employees also have the option to use accrued or unpaid leave to make up any lost hours. Timesheets should not record any time worked after 6:00 pm on those days.

(1-19-2017)

Unscheduled Work on a Holiday

Employees who must work on a holiday are compensated at the rate of double time for each hour worked and are allowed to take this time off within the following pay period.

This policy refers to those employees who:

  1. are scheduled to be off work on a holiday
  2. are called in due to an urgent work-related matter, and/or
  3. are required to work a portion of or all of a holiday
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