Article O - Sick Leave

Definition

Sick leave is leave accumulated to be taken for bona fide illness, injury, and other medical related necessities such as physicians’ appointments and dental appointments for which arrangements cannot be made outside of working hours. Sick leave may also be taken for the funeral of a relative. The employee may use sick leave for his/her immediate family members who require the employee’s care for one of the above reasons. The employee shall report any sick leave absence prior to his/her scheduled work time.

For sick leave purposes, immediate family will be defined as: parent, child, spouse, or primary caregiver.

Rate of Accrual

All regular employees accumulate sick leave at the rate of one and one-fourth working days per month (from the 16th of one month through the 15th of the next) of service. All regular part-time employees accumulate sick leave in an equivalent ration to their percentage of time employed. (See Appendix B chart.)

Temporary and part-time employees do not earn sick leave.

Employees on probation accrue sick leave at the rate above during their first six months of employment, but may not use it during the first three months.

Accumulation of Sick Leave

Sick leave with pay may be accumulated to the maximum number of days allowed by Teacher’s Retirement System.

Physician’s Certificate

In most cases, sick leave with pay may not exceed five working days.

A medical statement signed by a licensed physician may be required to substantiate sick leave:

  • If sick leave is claimed for a continuous period in excess of five working days.
  • Certifying the employee’s fitness for work before an employee returns to work following a lengthy illness or surgery.
  • To support a request for sick leave during annual leave.
  • At any time when absence recurs frequently or habitually, provided the employee has been warned.

Exhausted Sick Leave

When all earned sick leave has been exhausted, the employee will use accumulated annual leave. When all paid leave is exhausted, the employee will immediately begin unpaid leave under the provisions of the Family and Medical Leave Act. (Up to 12 weeks of unpaid leave).

Forfeiture of Sick Leave

When an employee separates from the Library System he/she shall not be paid for any unused sick leave. Under Teacher’s Retirement System regulations, employees may use sick leave toward retirement benefits.

H.6.b. Sick Leave

Sick leave is accumulated to be taken as time off for illness, injury, other medical-related necessities, and for purposes covered by the Federal Family and Medical Leave Act. Employees may use sick leave for immediate family members who require the employee's care for injury, illness, and other medical-related necessities. For the purposes of sick leave, the immediate family is defined as parent, child, spouse, domestic partner, or legal dependent. Pets or other animals are not included.

Eligibility

Salaried employees accrue sick leave. Hourly and Temporary employees do not earn sick leave.

Rate of Accrual

Full-time salaried employees earn and accrue sick leave at the rate of 10 hours per month.

Part-time salaried employees earn and accrue on a pro-rated basis as indicated in the chart below. Temporary and permanent reductions in hours worked will reduce the annual leave hours accrued.

Appendix B - Sick Leave Chart

Hours worked per week

Hours sick leave due per month

20

5

21

5.5

22

5.5

23

6

24

6

25

6.5

26

6.5

27

7

28

7

29

7.5

30

7.5

31

8

32

8

33

8.5

34

8.5

35

9

36

9

37

9.5

38

9.5

39

10

40

10

Sick leave is accrued while employees are on approved annual leave, sick leave, and during Family Medical Leave Act phases.

Employees do not earn sick leave while on approved unpaid leave.

Limits

Sick leave may be accrued according to the Teachers Retirement System of Georgia's rules pertaining to the maximum number of days allowed, but not beyond.

Employees will not be paid for unused sick leave upon separation from library employment. Employees may apply sick leave toward retirement benefits under the regulations of the Teachers Retirement System of Georgia.

Using Sick Leave

Employees must report, according to established procedures in the libraries and/or departments, the need to take sick leave prior to their scheduled work times, or, if they have already reported to work, the need to leave prior to the end of their shift.

Sick leave must be taken in one-half hour or hourly increments.

Medical Certification

A medical excuse signed by a licensed health care professional may be required to substantiate use of sick leave under the following conditions:

  • If sick leave is claimed for three or more consecutive working days.
  • Certifying employees' fitness for work before returning to work following a lengthy illness, surgery, or injury.
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